South Gate

SOUTH GATE CITY COUNCIL
REGULAR MEETING AGENDA

Tuesday, May 12, 2020 at 6:30 p.m.
TELECONFERENCE
DIAL-IN-NUMBER: 1-669-900-6833
MEETING ID: 818 5845 2208 #
https://us02web.zoom.us/j/81858452208



I.

Call to Order/Roll Call with Invocation & Pledge

CALL TO ORDER Maria Davila, Mayor                
INVOCATION Reverend Sean Pica, Redeemer Lutheran Church
PLEDGE OF ALLEGIANCE Sylvia Masushige, Planning Commissioner
ROLL CALL Carmen Avalos, City Clerk

II.

City Officials

MAYOR CITY CLERK
Maria Davila Carmen Avalos


VICE MAYOR CITY TREASURER
Al Rios Gregory Martinez


COUNCIL MEMBERS CITY MANAGER
Maria del Pilar Avalos Michael Flad
Denise Diaz
Gil Hurtado  CITY ATTORNEY

Raul F. Salinas

III.

COVID 19 Meeting Procedures

Pursuant to Governor Newsom’s Executive Order N-29-20, dated March 17, 2020, members of the South Gate City Council, staff, and the public will participate in the May 12, 2020 meeting via a teleconference. To avoid exposure to COVID-19 this meeting will be held with City Council Members participating via teleconference by calling Dial-in-Number: 1-669-900-6833 and Meeting ID: 961 5021 0709 # and http://zoom.us/j/96150210709 

Additionally, you may submit your comments electronically by emailing the City Clerk at cavalos@sogate.org.

Procedure for Participation:
Any person wanting to participate may request to “speak” on an agenda item. Once acknowledged and authorized by the Mayor the person may speak. Alternatively, any person may submit comments on an item electronically by emailing cavalos@sogate.org. Submissions by email must be received 30 minutes prior to the posted start time of the meeting if emailing subject.

Subject line should read: COMMENTS FOR ITEM _____, MEETING OF May 12, 2020

Accessibility:  Reasonable accommodations for individuals with disabilities will be handled on a case-by-case basis and in accordance with the Americans with Disabilities Act and Governor Newsom’s Executive Order N-29-20.  Please call the Office of the City Clerk at 323.563.9510.

IV.

Meeting Compensation Disclosure

Pursuant to Government Code Section 54952.3:  Disclosure of compensation for meeting attendance by City Council Members is $650 monthly regardless of the amount of meetings.
V.

Proclamations, Certificates, Introductions and Ceremonial Actions


 

1. Proclamation declaring May as Older Americans Month


The City Council will issue a Proclamation declaring the month of May as Older Americans Month and will recognize Sylvia Masushige as this year’s honoree. (PARKS)

 

2. Proclamation declaring May 17 - 23, 2020 as National Public Works Week


The City Council will issue a Proclamation declaring the week of May 17 through 23, 2020 as “National Public Works Week.”  (PW)
 

3. City Council appointments to City Commissions, Committees and Boards


The City Council will consider making appointments to City Commissions, Committees and Boards; the appointments will be ratified by a majority vote of the City Council. (ADMIN)
 

4. City Council appointments to outside boards and agencies


The City Council will consider making appointments to outside boards and agencies, the appointments will be ratified by a majority vote of the City Council. (ADMIN)
VI.

Public Hearings

 

5. Ordinance amending Title 9 (Buildings) of the Municipal Code updating the California Building Standards Codes


The City Council will conduct a Public Hearing to consider waiving the reading in full and introducing an Ordinance                    amending Title 9 (Buildings), of the South Gate Municipal Code, in its entirety by adopting by reference the 2019 Edition of the California Codes of Regulations, Title 24 and the 2018 Edition of the Uniform Solar Energy and Hyrdonics Codes, and 2018 Edition of Swimming Pool, Spa and Hot Tub Codes published by the International Association of Plumbing and Mechanical Officials, effective July 1, 2020.  (CD)
VII.

Comments from the Audience

During this time, members of the public and staff may address the City Council regarding any items within the subject matter jurisdiction of the City Council. Comments from the audience will be limited to five (5) minutes per speaker; unless authorized by the Mayor, the time limit may not be extended by utilizing another member's time. There will be no debate or action on items not listed on the agenda unless authorized by law.

Note:  The City Council desires to provide all members of the public with the opportunity to address the Council.  Nevertheless, obscene language, comments intended to disrupt or interfere with the progress of the meeting or slanderous comments will not be tolerated and may result in ejection and/or may constitute a violation of South Gate Municipal Code Section 1.04.110.
VIII.

Reports and Comments From City Officials

During this time, members of the City Council will report on matters pertaining to their service on various intergovenmental boards and commissions as a representative of the City pursuant to Assembly Bill 1234.  City Council Members will also have an opportunity to comment on matters not on the agenda.

Following the City Council Members, reports and comments will be heard by the City Clerk, City Treasurer, City Manager and Department Heads.
IX.

Consent Calendar Items

Agenda Items 6, 7, 8, 9, 10, 11, 12 and 13 are consent Calendar Items.  All items including Ordinances, Resolutions and Contracts, may be approved by adoption of the Consent Calendar, individually and collectively by one (1) motion.  There will be no separate discussion of these items unless Members of the City Council, the public, or staff request that specific items be removed from the Consent Calendar for separate discussion and action.

Any Motion to introduce or adopt an Ordinance on the Consent Calendar shall be: (1) a motion to waive the reading of the Ordinance and introduce the Ordinance or (2) a motion to waive the reading of the Ordinance and adopt the Ordinance, as appropriate.
 

6. Resolution updating the job specifications of the Senior Accountant position


The City Council will consider adopting a Resolution                 amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) to update the job specification of the Senior Accountant position in the Administrative Services Department. (ADMIN SVCS)
 

7. Agreement with Kosmont & Associates, Inc.,/Kosmont Companies for property annexation assistance


The City Council will consider: (CD)

a.     Approving an Agreement (Contract No.                      ) with Kosmont & Associates, Inc., doing business as Kosmont Companies, for real estate advisory services for property annexation assistance for the property located at Assessor Parcel Number 6234-012-900 for the development of the Southeast Los Angeles Cultural Center, in an amount not to exceed $20,000;

b.     Appropriating $27,000 from the unassigned General Fund balance to account number 100-603-41-6101 (General Fund - Planning - Professional Services) to fund this Agreement and the property surveys needed to complete annexation;

c.     Appropriating $10,000 from the unassigned General Fund balance to account number 100-603-41-6309 (General Fund - Planning - Fees & Charges) to fund the LAFCO application fees; and

d.     Authorizing the Mayor to execute Agreement in a form acceptable to the City Attorney.
 

8. Employment Agreement with Steve Costley as Interim Director of Parks & Recreation


The City Council will consider: (ADMIN SVCS)

a.     Approving an Employment Agreement (Contract No.                    ) with Steve Costley for the position of Interim Director of Parks & Recreation, retroactively effective January 1, 2020; and

b.     Authorize the Mayor to execute the Agreement in a form acceptable to the City Attorney.
 

9. Agreement with Hardy and Harper, Inc., for the construction of the Chakemco Street Improvement Project


The City Council will consider: (PW)

a.     Approving an Agreement (Contract No.                  ) with Hardy and Harper, Inc., to construct the Chakemco Street Improvement Project, City Project No. 593-ST (Project), in an amount not-to- exceed $447,000;

b.     Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney; and

c.     Approving the Notice of Exemption for the construction of the Project and direct the City Clerk to file it with the Los Angeles County Registrar Recorder’s Office.
 

10. Purchase of two dump trucks for the Public Works Street and Sewer Division


The City Council will consider: (PW)

a.     Authorizing the purchase of two 2020 Ford Super Duty F-550 Dump Trucks from National Auto Fleet Group through Sourcewell for the Public Works Street and Sewer Division, in the amount $140,514; and

b.     Authorizing the Mayor to execute the documents necessary to purchase the two 2020 Ford Super Duty F-550 Dump Trucks in forms acceptable to the City Attorney.
 

11. Change Orders, Appropriations and Notice of Completion for The Boulevard Project


The City Council will consider: (PW)

a.     Approving Contract Change Order No. 5 to Contract No. 3389 to fund improvements that were necessary to address unforeseen field conditions, to modify the project scope by adding and removing improvements, and to fund overhead costs incurred by an extended construction schedule, in the amount of $312,185;

b.     Approving Contract Change Order No. 6 to Contract No. 3389 to remove from the contract improvements that were not cost-effective to construct, resulting in a cost reduction of $843,410;

c.     Approving Contract Change Order No. 7 to Contract No. 3389 to increase the amount of the contract as the actual sum of some of the construction quantities required to complete construction was higher than the amount specified in the contract, thus resulting in a cost increase of $672,820;

d.     Approving Contract Change Order No. 8 to Contract No. 3389 to reduce the amount of the contract as the actual sum of some of the construction quantities required to complete construction was less than the amount specified in the contract, thus resulting in a cos reduction of $1,025,403;

e.     Authorizing the Assistant City Manager/Director of Public Works to execute Contract Change Order Nos. 5, 6, 7 and 8 for a net reduction of the contract amount of $883,808;

f.     Appropriating $317,307 in funds received and credited to revenue Account No. 311-4699 to Account No. 311-790-31-9447 for The Boulevard Project, City Project No. 476-TRF, to allocate the funds paid to the City by the Los Angeles Community College District for their share of the costs associated with the construction of a traffic signal at the intersection of Firestone Boulevard and Calden Avenue, constructed under The Boulevard Project;

g.     Appropriating $11,671 in funds to be received and credited to revenue Account No. 311- 4699 to Account No. 311-790-31-9447 for The Boulevard Project to allocate the funds to be fully paid to the City by the Sky Investment Group for their share of the costs associated with the repair of road median and landscaping improvements completed under The Boulevard Project;

h.     Accepting completion of construction, effective October 28, 2019, of The Boulevard Project, City Project No. 476-TRF, Metro Call-For-Projects ID No. F3124; and

i.     Directing the City Clerk to file a Notice of Completion with Los Angeles County Registrar
Recorder’s Office.
 

12. Declaration of obsolete firearms as surplus property; and Purchase Order with ProForce Law Enforcement for purchase of new firearms


The City Council will consider: (PD)

a.     Declaring the designated 113 obsolete firearms as surplus properly:

b.     Approving a Purchase Order with ProForce Law Lnlorcement to exchange these firearms for credit to purchase new firearms through the Buy-Back Program;

c.     Authorizing the City’s Purchasing Division to issue a Purchase Order for this purchase in accordance with the City’s purchasing ordinance and policies; and

d.     Authorizing the Police Chief to execute any additional documents as may be required to properly implement and manage this purchase.
 

13. Minutes


The City Council will consider approving the Regular and Special Meeting minutes of April 21, 2020. (CLERK)
X.

Reports, Recommendations and Requests

 

14. Resolution finding there is a need to continue the local emergency due to the ongoing COVID-19 pandemic


The City Council will consider adopting a Resolution                    finding there is a need to continue the Local Emergency within the City as a result of the ongoing Coronavirus Disease 2019 pandemic. (ADMIN)
 

15. General Fund financial status update and proposed budget adjustments


The City Council will consider: (ADMIN SVCS)

a.     Receiving and filing the financial status update of the Fiscal Year 2019/20 Municipal Budget;

b.     Appropriating $30,000 from the Prop A Maintenance and Servicing account to account no. 221-480-33-6101 for the remaining payment to Amigos de Los Rios for the Hollydale Regional Park project;

c.     Appropriating $375,000 from the unassigned General Fund Balance to account no. 100-604-29-XXXX (various accounts) for the costs of the Code Enforcement program that were previously funded with CDBG funds;

d.     Appropriating $53,600 from the unassigned South Coast Air Quality Management District (SCAQMD) Fund Balance to account no. 223-610-49-9100 for four Diesel Particulate Regeneration Stations; and

e.     Appropriating $185,500 from the unassigned Street Lighting & Landscaping Fund Balance to account number 251-714-25-9500 for the purchase and installation of four traffic signal standards.
 

16. Warrant Register for May 12, 2020


The City Council will consider approving the Warrants and Cancellations for May 12, 2020. (ADMIN SVCS)

Total of Checks:        $1,321,127.11
Voids:        $      (4,465.20)
Total Payroll Deductions:      ($   299,115.56)
Grand Total:        $1,017,546.35

Cancellations: 87365, 87704, 87826
XI.

Adjournment

I, Carmen Avalos, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted May 7, 2020 at 4:28 p.m., as required by law.



Carmen Avalos, CMC
City Clerk




Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office

8650 California Avenue, South Gate, California 90280
(323) 563-9510 * fax (323) 563-5411 * www.cityofsouthgate.org

In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk.  

Notification 48 hours prior to the City Council Meeting will enable the City to make reasonable arrangements to assure accessibility.