South Gate

SOUTH GATE CITY COUNCIL
REGULAR MEETING AGENDA

Tuesday, November 10, 2020 at 6:30 p.m.


TELECONFERENCE

DIAL-IN-NUMBER: 1 (669) 900-6833
MEETING ID: 837 2036 5809
https://us02web.zoom.us/j/83720365809


I.

Call to Order/Roll Call with Invocation & Pledge


CALL TO ORDER Maria Davila, Mayor                
INVOCATION  Associate Pastor Elias Gabriel, First Baptist Church
PLEDGE OF ALLEGIANCE Paul L. Adams, Interim Director of Community Development
ROLL CALL Carmen Avalos, City Clerk

II.

City Officials

MAYOR CITY CLERK
Maria Davila Carmen Avalos


VICE MAYOR CITY TREASURER
Al Rios Gregory Martinez


COUNCIL MEMBERS CITY MANAGER
Maria del Pilar Avalos Michael Flad
Denise Diaz
Gil Hurtado  CITY ATTORNEY

Raul F. Salinas

 

COVID 19 Meeting Procedures

Pursuant to Governor Newsom’s Executive Order N-29-20, dated March 17, 2020, members of the South Gate City Council, staff, and the public will participate in the November 10, 2020 meeting via a teleconference. To avoid exposure to COVID-19 this meeting will be held with City Council Members participating via teleconference by calling Dial-in-Number: 1 (669) 900-6833  and Meeting ID:837 2036 5809 and https://us02web.zoom.us/j/83720365809

Additionally, you may submit your comments electronically by emailing the City Clerk at cavalos@sogate.org.

Procedure for Participation:
Any person wanting to participate may request to “speak” on an agenda item. Once acknowledged and authorized by the Mayor the person may speak. Alternatively, any person may submit comments on an item electronically by emailing cavalos@sogate.org. Submissions by email must be received 30 minutes prior to the posted start time of the meeting if emailing subject.

Subject line should read: COMMENTS FOR ITEM _____, MEETING OF NOVEMBER 10, 2020.

Please note, you will enter the meeting muted, but if you want to comment on an Agenda Item or during the public comment portion of the Agenda, raise your hand or press *9 at the appropriate time indicated by the Mayor.  When you are selected to speak, you will hear that you are unmuted, this is the time to make your public comments.  Your patience with these changes is appreciated as the City adjusts to new ways of conducting business during the COVID-19 pandemic.  Thank you.

Accessibility:  Reasonable accommodations for individuals with disabilities will be handled on a case-by-case basis and in accordance with the Americans with Disabilities Act and Governor Newsom’s Executive Order N-29-20.  Please call the Office of the City Clerk at 323.563.9510.
https://us02web.zoom.us/j/82652334671
III.

Meeting Compensation Disclosure

Pursuant to Government Code Section 54952.3:  Disclosure of compensation for meeting attendance by City Council Members is $650 monthly regardless of the amount of meetings.
IV.

Proclamations, Certificates, Introductions and Ceremonial Actions


 

1. Proclamation declaring November 10, 2020 as Law Enforcement Records and Support Personnel Day


The City Council will issue a Proclamation declaring November 10, 2020, as Law Enforcement Records and Support Personnel Day in the City of South Gate. (PD)
 

2. Proclamation declaring November 28, 2020 as Small Business Saturday


The City Council will issue a Proclamation declaring Saturday, November 28, 2020, as Small Business Saturday to encourage the community to shop locally. (CD)
 

3. Appointments to City Commissions, Committees and Boards


The City Council will consider making appointments to City Commissions, Committees and Boards; the appointments will be ratified by a majority vote of the City Council. (ADMIN)
V.

Public Hearings

 

4. Ordinance amending certain sections of the Municipal Code amending eligibility requirements to serve in civil office


The City Council will open the Public Hearing and consider waiving the reading in full and introducing an Ordinance                  amending Sections 1.09.020 (Composition), of Chapter 1.0 (Parks and Recreation Commission), 1.12.020 (Membership), of Chapter 1.12 (Planning Commission), and 1.25.010 (Membership), of Chapter 1.25 (Citizens’ Advisory Committee), of Title 1 (Administration and Personnel), of the South Gate Municipal Code amending eligibility requirements for individuals appointed to serve in these civil offices.  (CLERK)
VI.

Comments from the Audience

During this time, members of the public and staff may address the City Council regarding any items within the subject matter jurisdiction of the City Council. Comments from the audience will be limited to five (5) minutes per speaker; unless authorized by the Mayor, the time limit may not be extended by utilizing another member's time. There will be no debate or action on items not listed on the agenda unless authorized by law.

Note:  The City Council desires to provide all members of the public with the opportunity to address the Council.  Nevertheless, obscene language, comments intended to disrupt or interfere with the progress of the meeting or slanderous comments will not be tolerated and may result in ejection and/or may constitute a violation of South Gate Municipal Code Section 1.04.110.
VII.

Reports and Comments From City Officials

During this time, members of the City Council will report on matters pertaining to their service on various intergovenmental boards and commissions as a representative of the City pursuant to Assembly Bill 1234.  City Council Members will also have an opportunity to comment on matters not on the agenda.

Following the City Council Members, reports and comments will be heard by the City Clerk, City Treasurer, City Manager and Department Heads.
VIII.

Consent Calendar Items

Agenda Items 5, 6, 7, 8, 9, 10, 11 and 12 are consent Calendar Items.  All items including Ordinances, Resolutions and Contracts, may be approved by adoption of the Consent Calendar, individually and collectively by one (1) motion.  There will be no separate discussion of these items unless Members of the City Council, the public, or staff request that specific items be removed from the Consent Calendar for separate discussion and action.

Any Motion to introduce or adopt an Ordinance on the Consent Calendar shall be: (1) a motion to waive the reading of the Ordinance and introduce the Ordinance or (2) a motion to waive the reading of the Ordinance and adopt the Ordinance, as appropriate.
 

5. Agreements with ClientFirst Technology Consulting for assistance with the Technology Master Plan and the RFPs for the VoIP Telecom System and the Time & Attendance System


The City Council will consider: (ADMIN SVCS)

a.     Approving Amendment No. 2 to Contract No. 2020-22-AC with ClientFirst Technology Consulting, LLC for continued project management services for the implementation of the Technology Master Plan, through June 30, 2021, in an amount not-to-exceed $88,450;

b.     Approving an Agreement (Contract No.                  ) with ClientFirst Technology Consulting, LLC for assistance with the Request For Proposal (RFP) and Competitive Vendor Selection process for a VoIP Telecom System, in an amount not-to-exceed $23,395;

c.     Approving an Agreement (Contract No.                 ) with ClientFirst Technology Consulting, LLC for assistance with the RFP and Competitive Vendor Selection process for a Time & Attendance System, in an amount not-to-exceed $29,880; and

d.     Authorizing the Mayor to execute Amendment No. 2 and both Agreements in a form acceptable to the City Attorney.
 

6. Amendment No. 1 to Contract No. 2546 and 2646 with Goals Soccer Centers, Inc., reducing lease payments due to the COVID-19 pandemic


The City Council will consider: (PARKS)

a.     Approving Amendment No. 1 to Contract No. 2546, Ground Lease Agreement, with Goals Soccer Centers, Inc., reducing ground lease payments by 50% for the period of April 1, 2020 through and including March 31, 2021, due to previously ceased, and now limited, operations during the COVID-19 pandemic;

b.     Approving Amendment No. 1 to Contract No. 2646, Management Agreement, with Goals Soccer Centers, LLC reducing lease payments for the operation of the Batting Cages Facility by 50% for the period of April 1, 2020 through and including March 31, 2021, due to previously ceased, and now limited, operations during the COVID-19 pandemic;

c.     Authorizing the Interim Director of Parks & Recreation to negotiate future years’ rent reductions after reviewing unaudited financial statements from Goals Soccer Centers, Inc., in accordance with both amendments and present recommendations to the City Council in the subsequent years; and

d.     Authorizing the Mayor to execute both amendments in a form acceptable to the City Attorney.
 

7. Amendment No. 1 to Contract No. 2020-54-CC with Engineering Resources of Southern California, Inc., for the Chakemco Street Improvement Project


The City Council will consider: (PW)

a.     Approving Amendment No. 1 to Contract No. 2020-54-CC with Engineering Resources of Southern California, Inc., for additional construction management and inspection services necessary to resolve field and design issues that arose during construction of the Chakemco Street Improvement Project, City Project No. 593-ST, in an amount not-to-exceed $6,825; and

b.     Authorizing the Mayor to execute Amendment No. 1 in a form acceptable to the City Attorney.
 

8. Amendment No. 3 to Contract No. 3352 with The Trust for Public Land to fund additional services for the Urban Orchard Project


The City Council will consider: (PW)

a.     Approving Amendment No. 3 to Contract No. 3352 with The Trust for Public Land to fund services and associated fees to update Phase I, Cultural Resources Assessment and Section 106 Compliance Study, as required for the Urban Orchard Project, and to fund permit fees from the California Department of Fish and Wildlife, in the amount of $9,386; and

b.     Authorizing the Mayor to execute Amendment No. 3 in a form acceptable to the City Attorney.
 

9. Amendments to the Capital Improvement Program and appropriations to add and fund new projects


The City Council will consider: (PW)

a      Approving an amendment to the Capital Improvement Program to add the following projects: (1) the South Gate Police Department Air Conditioner Replacement Project, City Project No. 667-GEN; and (2) the South Gate Police Department HVAC & Electrical Systems Assessment, City Project No. 668-RPT;

b.     Appropriating $73,000 from the unrestricted fund balance in the Building & Infrastructure Maintenance Fund to Account No. 524-501-21-9100 (BIM Fund - Facility Improvements) to fully fund the South Gate Police Department Air Conditioner Replacement Project, City Project No. 667-GEN;

c.     Appropriating $24,000 from the unrestricted fund balance in the Building & Infrastructure Maintenance Fund to Account No. 524-501-21-9100 (BIM Fund - Facility Improvements) to fully fund the South Gate Police Department HVAC & Electrical Systems Assessment, City Project No. 668-RPT;

d.     Authorizing staff to prepare the Per- and Polyfluoroalkyl Substances (PFAS) Study for City Water Wells, City Project No. 666-WTR;

e.     Appropriating $200,000 from the unrestricted fund balance in the Water Fund to Account No. 411-731-71-6101 (Water Fund - Professional Services) to fund the Per- and Polyfluoroalkyl Substances (PFAS) Study for City Water Wells, City Project No. 666-WTR;

f.     Authorizing staff to prepare the Urban Water Management Plan, City Project No. 669-RPT;

g.     Appropriating $75,000 from the unrestricted fund balance in the Water Fund to Account No. 411-731-71-6101 (Water Fund - Professional Services), to fund the Urban Water Management Plan, City Project No. 669-RPT);

h.     Appropriating $3,000,000 from the assigned for capital projects fund balance in the General Fund to Account No. 311-790-61-9214 (CIP Fund - Urban Orchard Project), to program funding for the construction of the Urban Orchard Project, City Project No. 539-PRK; and

i.     Appropriating $555,316 from the Measure W Fund reserves to Account No. 311-790-61- 9214, to program funding for the construction of the Urban Orchard Project, City Project No. 539-PRK.
 

10. Change Order No. 9 with the Griffith Company to fund construction costs in dispute for The Boulevard Project


The City Council will consider: (PW)

a.     Approving Contract Change Order No. 9 to Contract No. 3389 with the Griffith Company to compensate for construction costs that were previously under dispute, on the Firestone Boulevard Regional Corridor Capacity Enhancements, City Project No. 476-TRF, in the amount of $127,738; and

b.     Authorizing the Assistant City Manager/Director of Public Works to execute Contract Change Order No. 9.
 

11. City's Economic Development Strategic Plan Progress Update for Fiscal Year 2019/20


The City Council will consider receiving and filing the City of South Gate Economic Development Strategic Plan Progress Update for Fiscal Year 2019/20, containing priorities and actions taken to improve the City’s economic development efforts.  (CD)
 

12. Minutes


The City Council will consider: (CLERK)

a.     Approving the Special City Council Meeting minutes of September 30, 2020;

b.     Approving the Special City Council Meeting minutes of October 21, 2020; and

c.     Approving the Regular and Special City Council Meeting minutes of October 27, 2020.
IX.

Reports, Recommendations and Requests

 

13. Warrant Register for November 10, 2020


The City Council will consider approving the Warrants and Cancellations for November 10, 2020. (ADMIN SVCS)

Total of Checks:        $1,450,765.36
Voids:       ($      1,194.04)
Total Payroll Deductions:       $   250,233.84
Grand Total:        $1,199,337.48

Cancellations: Various Stale Dated Checks as Listed in the Staff Report.
X.

Adjournment

I, Carmen Avalos, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted November 5, 2020 at 4:19 p.m. as required by law.



Carmen Avalos, CMC
City Clerk




Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk's Office

8650 California Avenue, South Gate, California 90280
(323) 563-9510 * fax (323) 563-5411 * www.cityofsouthgate.org

In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk.  

Notification 48 hours prior to the City Council Meeting will enable the City to make reasonable arrangements to assure accessibility.